Free Resource
Free Fundraising Templates
Ready-to-use letters, emails, scripts, forms, planners, and promo copy for the most common fundraising needs. Customize any template in your browser, then copy it, download a Word file, or print to PDF. No sign-up, no cost.
Donation Request Letter
A warm, persuasive letter asking individuals or businesses to support your cause.
{{Date}}
Dear {{Recipient Name}},
I am writing on behalf of {{Organization Name}}, where we work every day to {{Mission}}. This year, we set out to {{Specific Goal}}, and we cannot do it without people who care.
{{Impact Message}}
Your gift of {{Suggested Amount}} would directly help us {{What The Gift Does}}. Every contribution, large or small, brings us closer to our goal of {{Goal Amount}}.
You can give by {{How To Give}}. If you have any questions, I would be glad to talk. Please reach me at {{Contact Info}}.
Thank you for considering a gift. Your generosity makes our work possible.
With gratitude,
{{Your Name}}
{{Your Title}}
{{Organization Name}}
Sponsorship Request Letter
Invite a company to sponsor your event, with clear benefits and giving levels.
{{Date}}
Dear {{Contact Name}},
{{Organization Name}} is hosting {{Event Name}} on {{Event Date}}, and we would be honored to have {{Company Name}} as a sponsor.
{{Event Description}} Last year, this event reached {{Audience Reach}}, and we expect an even larger turnout this year.
As a sponsor, {{Company Name}} would receive {{Sponsor Benefits}}. We offer several levels of support, starting at {{Entry Level Amount}}, and we would be happy to tailor a package that fits your goals.
Partnering with us is more than a donation. It connects your brand with {{Cause}} and the community that supports it.
May I schedule a short call to discuss? You can reach me at {{Contact Info}}.
Warm regards,
{{Your Name}}
{{Your Title}}
{{Organization Name}}
Thank-You Letter to Donors
A heartfelt thank-you that doubles as a tax receipt and keeps donors close.
{{Date}}
Dear {{Donor Name}},
Thank you. Your generous gift of {{Gift Amount}} to {{Organization Name}} means more than we can say.
Because of you, {{Specific Impact}}. This is the real result of your kindness, and it would not have happened without supporters like you.
{{Personal Note}}
We are proud to have you as part of our community. We will keep you updated on the difference your support is making.
With heartfelt thanks,
{{Your Name}}
{{Your Title}}
{{Organization Name}}
This letter may serve as your receipt. {{Organization Name}} is a {{Tax Status}} organization. No goods or services were provided in exchange for this gift.
Year-End Giving Appeal
A reflective December letter that captures the year-end giving surge.
{{Date}}
Dear {{Recipient Name}},
As the year comes to a close, I want to share what your support has made possible at {{Organization Name}}.
This year, together, we {{Year Accomplishment}}. That progress is real, and it belongs to everyone who gave.
But the need does not end on December 31, and neither does our work. Before the year closes, will you make a year-end gift of {{Suggested Amount}} to help us {{Next Year Goal}}?
Your gift before midnight on December 31 may also be tax-deductible for this year. You can give by {{How To Give}}.
Thank you for standing with us. Here is to an even greater year ahead.
With gratitude,
{{Your Name}}
{{Your Title}}
{{Organization Name}}
Auction Item Donation Request
Ask local businesses to donate items or services for your auction.
{{Date}}
Dear {{Business Owner Name}},
{{Organization Name}} is holding {{Event Name}} on {{Event Date}} to raise funds for {{Cause}}. We are reaching out to local businesses we admire, and {{Business Name}} is at the top of our list.
Would you consider donating a product, service, or gift certificate for our auction? Donated items are showcased to {{Expected Guests}} guests, with your business name featured alongside.
It is a simple way to support {{Cause}} while putting {{Business Name}} in front of an engaged local audience.
Any contribution is appreciated and fully tax-deductible. I can arrange to pick up the item at your convenience. Please reach me at {{Contact Info}}.
Thank you for considering it.
Sincerely,
{{Your Name}}
{{Your Title}}
{{Organization Name}}
Pledge Reminder Letter
A gracious nudge reminding a donor about an outstanding pledge payment.
{{Date}}
Dear {{Donor Name}},
Thank you again for your generous pledge of {{Pledge Amount}} to {{Organization Name}}. Your commitment helps us plan ahead with confidence.
This is a friendly reminder that a payment of {{Amount Due}} is due on {{Due Date}}. To date, we have received {{Amount Received}} toward your pledge, and we are grateful for it.
You can fulfill your pledge by {{How To Pay}}. If your circumstances have changed or you would like to adjust your schedule, please let me know. We are happy to work with you.
Thank you for your continued support.
Warm regards,
{{Your Name}}
{{Your Title}}
{{Organization Name}}
In-Kind Donation Request Letter
Ask a business to donate goods, services, or space instead of cash.
{{Date}}
Dear {{Recipient Name}},
{{Organization Name}} is working to {{Mission}}, and we are reaching out to {{Business Name}} for help in a way that does not require a cash gift.
We are seeking a donation of {{What You Need}} to support {{Specific Use}}. A contribution like this directly helps us {{Impact}}, and it often stretches further than you might expect.
In return, we would be glad to recognize {{Business Name}} by {{Recognition Offered}}. Donations of goods or services are typically tax-deductible, and we will provide a receipt for your records.
If you are able to help, I would happily arrange pickup or delivery at your convenience. You can reach me at {{Contact Info}}.
Thank you for considering it.
With appreciation,
{{Your Name}}
{{Your Title}}
{{Organization Name}}
Annual Appeal Letter
Your yearly ask to the donor base, anchored in the past year's impact.
{{Date}}
Dear {{Donor Name}},
Every year, supporters like you make the work of {{Organization Name}} possible, and this year we are asking you to stand with us again.
Over the past year, {{Year Accomplishment}}. None of it would have happened without our community of donors.
To keep this going, we have set a goal of {{Goal Amount}} for our annual appeal. Your gift of {{Suggested Amount}} would help us {{Next Year Goal}} in the year ahead.
You can give by {{How To Give}}. Whatever amount feels right, your support makes a real and lasting difference.
Thank you for being part of {{Organization Name}}.
With gratitude,
{{Your Name}}
{{Your Title}}
{{Organization Name}}
Lapsed Donor Re-Engagement Letter
Warmly win back supporters who have not given in a while.
{{Date}}
Dear {{Donor Name}},
We have missed you. Your past support of {{Organization Name}} helped us {{Past Impact}}, and we wanted to reach out because supporters like you are the reason we can do this work.
A lot has happened since we last heard from you. {{Recent News}}.
We would love to welcome you back. A gift of {{Suggested Amount}} would help us {{Current Goal}}, and it would mean a great deal to have you with us again.
You can give by {{How To Give}}. And if anything has changed, or you simply have feedback for us, I would genuinely like to hear it.
Thank you for everything you have done, and for considering coming back.
Warm regards,
{{Your Name}}
{{Your Title}}
{{Organization Name}}
Monthly Giving Appeal Letter
Invite donors to become recurring supporters with a steady monthly gift.
{{Date}}
Dear {{Donor Name}},
A one-time gift changes a moment. A monthly gift changes the future, and that is why I am writing to you today.
By becoming a monthly donor to {{Organization Name}}, you give us something rare: steady, dependable support we can plan around. Even {{Monthly Amount}} a month adds up to {{Annual Equivalent}} over a year, and it helps us {{What It Funds}} without interruption.
Monthly giving is simple and flexible. You can start, pause, or change your gift at any time, and you will see exactly how your ongoing support is making a difference.
To join, just {{How To Join}}. Thank you for considering a gift that keeps on giving.
With gratitude,
{{Your Name}}
{{Your Title}}
{{Organization Name}}
Corporate Sponsorship Proposal
A fuller, tiered proposal for companies, with clear levels and benefits.
{{Date}}
Dear {{Contact Name}},
{{Organization Name}} invites {{Company Name}} to become a sponsor of {{Event Or Program Name}}, reaching {{Audience Reach}} across {{Community Or Region}}.
About the opportunity: {{Event Description}} Sponsoring connects your brand with {{Cause}} and an engaged local audience that values the businesses supporting it.
What your sponsorship supports: {{What It Funds}}.
Sponsorship levels:
{{Level 1 Name}} at {{Level 1 Amount}}: {{Level 1 Benefits}}
{{Level 2 Name}} at {{Level 2 Amount}}: {{Level 2 Benefits}}
{{Level 3 Name}} at {{Level 3 Amount}}: {{Level 3 Benefits}}
We would be glad to build a custom package that fits your goals and budget. May I schedule a short call to discuss? You can reach me at {{Contact Info}}.
Thank you for considering a partnership with {{Organization Name}}.
Sincerely,
{{Your Name}}
{{Your Title}}
{{Organization Name}}
Fundraising Appeal Email
A punchy email appeal built to convert, with a clear hook and one ask.
Subject: {{Subject Line}}
Hi {{First Name}},
{{Opening Hook}}
At {{Organization Name}}, we {{Mission}}. Right now, we are raising {{Goal Amount}} to {{Specific Goal}}, and we are {{Progress}} of the way there.
Here is what your gift can do:
{{Gift Impact Examples}}
Will you chip in {{Suggested Amount}} today?
[ {{Button Text}} ]
Thank you for being part of this.
{{Your Name}}
{{Organization Name}}
Thank-You Email
A fast, sincere thank-you to send the moment a gift comes in.
Subject: Thank you, {{First Name}}
Hi {{First Name}},
Your gift of {{Gift Amount}} just came through, and I wanted to say thank you right away.
Because of you, {{Specific Impact}}. That is what your generosity makes possible.
We will keep you posted on the difference you are helping to create. Until then, thank you for caring.
Gratefully,
{{Your Name}}
{{Organization Name}}
GivingTuesday Appeal Email
A time-sensitive email for the biggest giving day of the year.
Subject: {{Subject Line}}
Hi {{First Name}},
Today is GivingTuesday, the world's biggest day of generosity, and {{Organization Name}} has a goal: to raise {{Goal Amount}} in the next 24 hours.
{{Why Today Matters}}
{{Match Detail}}
Every gift today helps us {{What The Money Does}}. Will you give {{Suggested Amount}} before midnight?
[ Give now ]
Thank you for making today count.
{{Your Name}}
{{Organization Name}}
Matching Gift Request Email
Prompt donors to double their gift through an employer match program.
Subject: Double your impact, {{First Name}}
Hi {{First Name}},
Here is an easy way to make your support to {{Organization Name}} go twice as far: many employers match charitable gifts from their staff, dollar for dollar.
If {{Company Name}} offers a matching program, your recent gift of {{Gift Amount}} could become {{Doubled Amount}} at no extra cost to you.
It usually takes just a few minutes:
{{Matching Steps}}
If you are not sure whether your employer matches, reply to this email and we will help you find out.
Thank you for doubling down on {{Cause}}.
{{Your Name}}
{{Organization Name}}
Peer-to-Peer Fundraising Invitation
Recruit supporters to raise money for you through their own networks.
Subject: {{Subject Line}}
Hi {{First Name}},
Would you help us reach {{Goal Amount}} by fundraising alongside {{Organization Name}}?
Here is how it works: you set up your own personal fundraising page, share it with friends and family, and every gift you collect goes straight to {{Cause}}. We give you everything you need, and it takes just a few minutes to start.
You do not need any experience. Most of our fundraisers simply share their page by email and social media and are amazed how quickly it adds up. Even a small network can make a big difference.
Ready to start? {{How To Sign Up}}.
Thank you for considering it. Together we can go so much further.
{{Your Name}}
{{Organization Name}}
Donor Impact Update Email
Show past donors the difference their gift made, with no new ask.
Subject: {{Subject Line}}
Hi {{First Name}},
You gave, and here is what happened because of it.
Thanks to supporters like you, {{Organization Name}} {{Recent Impact}}. {{Specific Story Or Number}}.
We wanted you to see this because your gift was part of making it real. This is what your generosity looks like out in the world.
There is still more to do, and we are grateful to have you with us. {{Optional Next Step}}.
With thanks,
{{Your Name}}
{{Organization Name}}
Campaign Results Thank-You Email
Celebrate the outcome and thank everyone after a campaign closes.
Subject: We did it, {{First Name}}
Hi {{First Name}},
The results are in, and they are because of you. Our {{Campaign Name}} raised {{Amount Raised}}, {{Goal Outcome}}.
This means {{What It Makes Possible}}. Every gift, every share, and every word of encouragement added up to this.
Thank you for being part of it. We could not have done it without you, and we cannot wait to show you what comes next.
With gratitude,
{{Your Name}}
{{Organization Name}}
Major Donor Ask Script
A word-for-word guide for asking in person, including the all-important pause.
In-person or video major gift ask
Opening, build rapport:
"{{Donor Name}}, thank you for making time to meet. Before anything else, I want you to know how much your support of {{Organization Name}} has meant. {{Specific Past Support}}."
Connect to the mission:
"As you know, we are focused on {{Current Priority}}. {{Why It Matters Now}}."
Make the ask, then stay silent:
"We are inviting a small group of our closest supporters to help lead the way. Would you consider a gift of {{Specific Amount}} to {{Specific Purpose}}?"
(Pause. Let them respond. Do not fill the silence.)
If yes: "Thank you. This means so much. Here is what happens next: {{Next Steps}}."
If hesitant: "I understand. May I ask what level would feel comfortable for you?" or "Would it help to give over {{Time Period}}?"
Close warmly: "Whatever you decide, I am grateful for you. Thank you for considering it."
Phone Fundraising Script
A friendly call flow that thanks first and asks second, with branches.
Phone call script
Introduction:
"Hi, may I speak with {{Donor Name}}? Hi {{Donor Name}}, this is {{Your Name}} calling from {{Organization Name}}. Is now an okay time for a quick minute?"
Thank first:
"I am calling first to say thank you. {{Reason For Thanks}}."
Share the why:
"The reason I am reaching out is that we are working to {{Current Goal}}, and supporters like you make it possible."
The ask:
"Would you be willing to make a gift of {{Suggested Amount}} to help us get there?"
(Pause and listen.)
If yes: "Wonderful, thank you so much. The easiest way is {{How To Give}}. Can I help you set that up now?"
If not now: "I completely understand. Thank you for all you have done. May I send you a note with more information?"
Close: "Thank you for your time and your kindness, {{Donor Name}}. Have a wonderful day."
Volunteer Recruitment Message
A short, warm message that turns supporters into volunteers.
Subject or opening: {{Subject Line}}
Hi {{First Name}},
{{Organization Name}} is looking for volunteers for {{Event Or Role}}, and I immediately thought of you.
Here is what is involved: {{What Volunteers Do}}. It takes about {{Time Commitment}}, on {{Date Or Schedule}}.
No experience is needed, just a willingness to help. You will be joining a friendly team and making a real difference for {{Cause}}.
Can we count you in? Just reply to this message or reach out at {{Contact Info}}, and I will share the details.
Thank you for considering it. It would be wonderful to have you.
{{Your Name}}
{{Organization Name}}
Pledge Commitment Form
A printable form for donors to commit to a one-time or recurring gift.
{{Organization Name}}
Pledge Commitment Form
| Name | |
| Address | |
| Phone |
I/we pledge to support {{Organization Name}} with a gift of:
| Total pledge amount | $ ____________________ |
| Payment schedule | One-time Monthly Quarterly Annually |
| Amount per payment | $ ____________________ |
| Starting date | ____________________ |
| Payment method | Check Card Online Bank transfer |
Signature: ______________________________ Date: ________________
Thank you for your generous commitment. {{Organization Name}} is a {{Tax Status}} organization.
Silent Auction Bid Sheet
A clean bid sheet for each auction item, ready to print and place on tables.
{{Event Name}}
Silent Auction Bid Sheet
| Item | {{Item Name}} |
| Description | {{Item Description}} |
| Donated by | {{Donor}} |
| Fair market value | $ {{Value}} |
| Starting bid | $ {{Starting Bid}} |
| Minimum raise | $ {{Minimum Raise}} |
| Bidder name | Phone | Bid |
|---|---|---|
| $ | ||
| $ | ||
| $ | ||
| $ | ||
| $ | ||
| $ | ||
| $ | ||
| $ |
The highest bid when the auction closes wins. Thank you for supporting {{Cause}}.
Bake Sale Price Signs
Four clean price cards per page. Fill in items and prices, then print and fold.
Print, cut, and fold. One card per item.
|
{{Item 1 Name}}
$ {{Item 1 Price}}
|
{{Item 2 Name}}
$ {{Item 2 Price}}
|
|
{{Item 3 Name}}
$ {{Item 3 Price}}
|
{{Item 4 Name}}
$ {{Item 4 Price}}
|
Raffle Ticket Template
A numbered raffle ticket with a tear-off stub for the drawing.
Print and cut along the lines. Keep the stub for the draw.
|
{{Organization Name}} Raffle
Prize: {{Prize}}
Drawing: {{Draw Date}}
Ticket #: ____________
Donation: $ {{Ticket Price}}
|
Stub
Ticket #: ________
Name: ________
Phone: ________
|
Need not be present to win. Proceeds support {{Cause}}.
Donation Receipt
A simple, compliant receipt donors can keep for their tax records.
{{Organization Name}}
{{Organization Address}} | {{Tax ID}}
Official Donation Receipt
| Receipt number | {{Receipt Number}} |
| Date received | {{Date}} |
| Donor name | {{Donor Name}} |
| Donor address | {{Donor Address}} |
| Gift amount | $ {{Amount}} |
| Gift type | {{Cash Or Item}} |
{{Organization Name}} is a {{Tax Status}} organization. No goods or services were provided in exchange for this contribution, except as noted: {{Goods Provided}}.
Authorized signature: ______________________________
Please retain this receipt for your tax records.
Sponsorship Levels Sheet
A clean one-pager laying out sponsor tiers, prices, and benefits.
{{Organization Name}}
{{Event Or Program Name}} Sponsorship Levels
| Level | Amount | Benefits |
|---|---|---|
| {{Level 1 Name}} | $ {{Level 1 Amount}} | {{Level 1 Benefits}} |
| {{Level 2 Name}} | $ {{Level 2 Amount}} | {{Level 2 Benefits}} |
| {{Level 3 Name}} | $ {{Level 3 Amount}} | {{Level 3 Benefits}} |
| {{Level 4 Name}} | $ {{Level 4 Amount}} | {{Level 4 Benefits}} |
To become a sponsor, contact {{Contact Info}}. Custom packages are available on request.
Fundraiser Order Form
Collect product orders for t-shirts, cookie dough, spirit wear, and more.
{{Organization Name}}
{{Fundraiser Name}} Order Form
Seller name: ____________________ Contact: ____________________
| Item | Price | Qty | Total |
|---|---|---|---|
| {{Item 1}} | $ {{Price 1}} | $ | |
| {{Item 2}} | $ {{Price 2}} | $ | |
| {{Item 3}} | $ {{Price 3}} | $ | |
| {{Item 4}} | $ {{Price 4}} | $ | |
| $ | $ | ||
| Order total | $ | ||
Buyer name: ____________________ Phone or email: ____________________
Payment: Cash Check Online
Thank you for supporting {{Cause}}. Orders are due by {{Order Deadline}}.
Silent Auction Item Donation Form
For donors to record the item they are giving and how to credit them.
{{Organization Name}}
{{Event Name}} Auction Item Donation Form
| Donor or business name | |
| Contact name | |
| Phone | |
| Item or service donated | |
| Description for the bid sheet | |
| Fair market value | $ |
| Restrictions or expiration | |
| How to credit the donor |
Signature: ______________________________ Date: ________________
Thank you for supporting {{Cause}}. Your donation is tax-deductible and a receipt will be provided.
Raffle Ticket Order Form
Track who bought raffle tickets, how many, and how much they paid.
{{Organization Name}} Raffle
{{Prize Description}} | Drawing: {{Draw Date}}
Tickets: {{Ticket Price}} each, or {{Bundle Deal}}
| Buyer name | Phone or email | Tickets | Paid |
|---|---|---|---|
| $ | |||
| $ | |||
| $ | |||
| $ | |||
| $ | |||
| $ | |||
| $ | |||
| Totals | $ | ||
Proceeds support {{Cause}}. Need not be present to win.
Fundraising Campaign Plan
A one-page plan to set your goal, message, channels, and milestones.
Fundraising Campaign Plan
{{Campaign Name}}
| Goal amount | $ {{Goal Amount}} |
| Start date | {{Start Date}} |
| End date | {{End Date}} |
| Who we are asking | {{Target Audience}} |
| Core message | {{Core Message}} |
| Channels we will use | {{Channels}} |
| Person responsible | {{Lead Person}} |
| How we measure success | {{Success Metric}} |
Key milestones
| Date | Milestone | Owner |
|---|---|---|
Fundraising Budget Worksheet
Track expected income and expenses so you know your true net.
{{Campaign Or Event Name}}
Fundraising Budget Worksheet
Expected income
| Source | Estimated | Actual |
|---|---|---|
| Ticket sales | $ | $ |
| Sponsorships | $ | $ |
| Donations | $ | $ |
| Auction or raffle | $ | $ |
| $ | $ | |
| Total income | $ | $ |
Expenses
| Item | Estimated | Actual |
|---|---|---|
| Venue | $ | $ |
| Food and drink | $ | $ |
| Marketing and printing | $ | $ |
| Supplies | $ | $ |
| $ | $ | |
| Total expenses | $ | $ |
Net raised, income minus expenses: $ ________________
Event Planning Checklist
Every task from eight weeks out to the day after, ready to tick off.
{{Event Name}}
Fundraising Event Checklist
6 to 8 weeks before
Set your fundraising goal and budget
Pick the date, time, and venue
Form your team and assign roles
Line up sponsors and donated items
3 to 4 weeks before
Open ticket sales or registration
Launch promotion across email and social
Confirm vendors, volunteers, and suppliers
Prepare signage, bid sheets, and forms
1 week before
Confirm the final headcount
Brief volunteers on their roles
Prepare a cash float and payment methods
Print everything you need on the day
Day of the event
Set up early and test payments
Welcome guests and run the program
Track donations and thank donors
Capture photos and contact details
After the event
Send thank-you notes within a week
Reconcile income and expenses
Share the results with supporters
Note what to improve next time
Volunteer Sign-Up Sheet
Collect names, contacts, roles, and availability on one clean sheet.
{{Organization Or Event Name}}
Volunteer Sign-Up Sheet
| Name | Phone or email | Role or task | Availability |
|---|---|---|---|
Thank you for volunteering with {{Organization Or Event Name}}.
Fundraising Flyer Text Template
The copy framework for a flyer or poster. Drop the words into any design.
Headline: {{Event Name}}
Hook: {{One-line Hook}}
When: {{Date And Time}}
Where: {{Location}}
What: {{What Happens}}
Cost: {{Price Or Free}}
The cause: All proceeds support {{Cause}}.
Call to action: {{Call To Action}}
Find out more: {{Contact Or Website}}
Fundraising Event Press Release
A ready media release to earn local coverage for your event.
FOR IMMEDIATE RELEASE
{{Date}}
Contact: {{Contact Name}}, {{Phone}}, {{Email}}
{{Headline}}
{{City, State}} - {{Organization Name}} will host {{Event Name}} on {{Event Date}} at {{Location}} to raise funds for {{Cause}}.
{{Event Description}} {{Why It Matters}}
"{{Quote}}," said {{Spokesperson Name}}, {{Spokesperson Title}} of {{Organization Name}}.
{{Event Details}} Tickets and more information are available at {{Website Or Contact}}.
About {{Organization Name}}: {{Boilerplate}}
###
Social Media Post Pack
Four ready captions to announce, remind, push, and thank across a campaign.
1. Announcement
Save the date. {{Event Name}} is happening {{Date}}. {{Hook}} Details: {{Link}}
2. Reminder
Only {{Days Left}} days until {{Event Name}}. Have you {{Action}} yet? {{Link}}
3. Last chance
Last chance. {{Event Name}} is {{When}}. Do not miss it. {{Link}}
4. Thank you
Thank you. Because of you, {{Result}}. {{Gratitude}}
Tip: add a photo, tag your partners, and pin the announcement post.
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