Business Data & Benchmarks · United States

Office Equipment Rental Revenue Benchmark

Rental and leasing of office machinery and equipment, from copiers and printers to computers and furniture.

NAICS 532420, 2022 editionUnited States data by defaultSources and dates shown

Average Office Equipment Rental Revenue per Year 2022 Economic Census

The 2022 Economic Census counts every office equipment rental business with paid employees and publishes their combined annual receipts. Dividing one by the other gives the average annual revenue per employer establishment below.

≈$3,559,000 /year

Average annual gross revenue per employer establishment

723

Employer establishments in the United States, 2022

as published $2.6 billion

Combined annual gross revenue of employer establishments, 2022

How this is calculated: about $2.6 billion in combined annual receipts divided by 723 employer establishments works out to an average annual revenue of $3,559,000 per employer establishment. This is a small published population, so the average rests on few businesses and a single large operator moves it.

Scope: Office Machinery and Equipment Rental and Leasing, NAICS 532420. Classified separately in group 5324: 532411 Commercial Air, Rail, and Water Transportation Equipment Rental and Leasing; 532412 Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing; 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing. Nothing outside that code is counted on this page.

Source US Census Bureau, 2022 Economic Census, Summary Statistics (ECNBASIC): ESTAB, RCPTOT and PAYANN by NAICS · Vintage 2022 Economic Census · Calculation BusinessNES · Accessed July 2026

Employer Establishments at Year Five Varies by cohort

Commercial and Industrial Machinery and Equipment Rental and Leasing, NAICS 5324, the 2018 starting count compared with the count of five-year-old establishments in 2023.

69.2%the year-five count as a share of the starting count

Five-year establishment continuation benchmarkLine chart of industry continuation: 91.1 percent at 1 year, 82.6 percent at 2 years, 76.5 percent at 3 years, 72.5 percent at 4 years, 69.2 percent at 5 years. 1,172 establishments first reported paid employment in 2018; BusinessNES calculation from Census BDS.100%75%50%25%0%2014-2018 cohort range: 58.7 to 70.3 percentStart: 100 percent, the starting count1 year: 91.1 percent of the starting count2 years: 82.6 percent of the starting count3 years: 76.5 percent of the starting count4 years: 72.5 percent of the starting count5 years: 69.2 percent of the starting count91.182.676.572.569.2Start1 year2 years3 years4 years5 years1,172 establishments first reported paid employment in 2018; BusinessNES calculation from Census BDS.
Five years on, this industry group counted about 69 establishments aged five for every 100 that first reported paid employment in 2018. Census compares counts by age rather than following the same businesses, so read it as a broad continuation indicator for the industry group, not as a tracked survival rate.

Across the 2014 to 2018 cohorts, five-year results ranged from 58.7 to 70.3 percent. This benchmark covers Commercial and Industrial Machinery and Equipment Rental and Leasing, NAICS 5324, as a whole, and this category accounts for 723 of the 16,504 employer establishments in it. A count by age is not a survival rate, because the figures compare two headcounts rather than follow one set of businesses.

Payroll as a Share of Revenue Official data

Payroll divided by receipts, both as published for the same year.

MeasureValue
Annual payroll share of receipts, United States≈20%

Payroll share of receipts, Office Machinery and Equipment Rental and Leasing, United States, 2022 Economic Census.

Approximately 20.0 percent of every revenue dollar goes to annual payroll. Delivery, installation and servicing are staffed work, and the equipment earns across the length of a lease.

Payroll here excludes benefits, employer taxes and owner compensation, and it excludes the equipment itself and its financing, which is where the capital in this business sits.

Business Scale and Ownership Structure Official data

How large the average establishment is, and whether the population is independent operators or multi-site companies.

MeasureValue
Paid employees per employer establishment10.3
Employer establishments per firm1.51

Scale and ownership, Office Machinery and Equipment Rental and Leasing, United States, 2022 Economic Census.

The average establishment employed about 10.3 people, and the industry counted 1.5 employer establishments per firm.

These are arithmetic industry averages. They state the size of the average establishment and show that multi-establishment ownership exists. They do not show the distribution of business sizes and they do not measure market concentration.

Questions Worth Asking BusinessNES analysis

Office Equipment Rental: what an operator checks next.

Before you rely on this benchmark

  • How long are the leases? Revenue recognized this year may be committed for several more, so a single year understates both the security and the risk of the book.
  • Who carries the residual risk? At lease end the equipment has a value someone has assumed, and getting that assumption wrong is where money is lost in this trade.
  • Is service included in the contract? Bundled maintenance turns a leasing business into a service business, with technicians, parts and response times to fund.
  • How fast does the technology date? Equipment that is obsolete before the lease ends cannot be re-rented, and that clock runs independently of the customer relationship.
  • What happens at the end of a lease? Returned machines must be refurbished, resold or scrapped, and the cost of that decision arrives years after the contract was priced.
  • How is usage metered and billed? Copier contracts often bill per page above an allowance, so the invoice depends on customer behavior the lessor cannot control.

Explore More on BusinessNES

Neighbouring benchmark pages built from the same verified data, plus BusinessNES guides on the same subject.

Data Source Notice

This product uses the Census Bureau Data API but is not endorsed or certified by the Census Bureau.

Figures above are from the 2022 Economic Census reference year, released by the Census Bureau in 2024 and 2025; markets have moved since.

Sources and Methodology

Revenue, establishment counts, payroll, employment and firm counts on this page come from the 2022 Economic Census, Summary Statistics, published by the US Census Bureau. Averages and shares are BusinessNES calculations from those published totals, and each one names the two figures it divides.

The Census counts employer establishments, meaning each staffed location rather than each leasing agreement.